How to Increase Your Productivity Without Hiring More Staff


Being a successful company is more than just having the right products and a good marketing campaign. You also need to have a good team behind you, helping you to run the company. However, you might want to grow your company to increase your productivity, but don’t have space or finances to hire more staff. If that’s the case, then there are things you can do to increase your productivity without hiring anyone else.

Assess What You Already Have

The best and most productive companies will usually have the best staff and the most efficient ways of working. Before you can start to increase your productivity, you need to know if there is any slack that you can take in to make things more efficient. You should start with an assessment of all the processes in your company. Only by seeing how everything runs and works together, can you find weaknesses in the process. You should also be looking at the efficiency and skills of your workers. Look to see if any procedures are not needed, or if you have a worker with a talent that you can use in your company.

Communication

An efficient and productive company relies on effective communication. The less delay there is in getting your message across, the more efficient your company is. It is important to look at how you communicate your needs to your employees and how long it takes them to be implemented. Perhaps you need to look at your managers to see if they are relaying the requests effectively. If there are any delays in the chain, then these need to be changed to make them better. You also need to have an efficient way for your managers and your workers to get problems back to you. For example, if one of your machines fails, then you need to know as soon as possible. However, if it is taking an hour or more for this message to reach you or the person responsible, then this is time wasted.

Make Your Staff Flexible

Having employees who are versatile can make a big difference to your company. You shouldn’t rely on only one or two people to do a specific role in your company in case there is a problem, and the role needs to be covered. Try to ensure that you have adequate cover for all the roles in your company and that there are no gaps in the training. You should also have someone that can run the company in the short term just in case you are unavailable. Although it seems extreme, you need to be reassured that things can continue regardless of who is missing from the team. If you aren’t doing this already, then start a program of training to maximize the versatility of your employees.

Consider Your Infrastructure

Although you might be looking to increase your productivity, you need to make sure that your current company structure can cope with this increase. It includes anything that you rely on other companies for such as suppliers. For example, if you are using a company such as Custom Fittings Ltd, then you will need to consult with them about your plans. They will need to know how much of an increase of supplies you will need so they can adjust their output. You should also be looking at the rate of production you currently have, to see if an increase is possible.

Use Technology to Streamline

With technology always coming up with new ways of working, there may be a way that you can streamline your procedures to make them more efficient. You might even be able to automate some of them, freeing up staff to do other roles in the company. One such example is in the office areas; if you implemented new computer systems with expenses software and budgeting applications, you might be able to streamline the workload. Any streamlining and cost savings you make can then be redirected into increasing the production rate. Perhaps there are more up to date machines that can speed up your production rate just by being more efficient.

Outsource Work

If you need to redistribute staff to cope with the increase in production, then you might be able to outsource some job roles to other companies. It will save you money on expenses and may also be cheaper than hiring more staff to fill in those roles. The more popular roles in outsourcing are cleaners, maintenance and IT, though any area of the business can be outsourced.

Set Team Goals and Standards

Once all your workers understand their job roles and where they fit into the plan, you can start to lay down some goals and standards. Goals are for individual team members and are the things they need to achieve to be getting the best out of their job. If they are new to the role, then these goals can be scaled until they fully understand their job. Standards are what the company expects from the workers and what they achieve. It doesn’t just mean the standard of the final product, but the standard of customer service, HR and every other part of the company.

Reward and Recognize Achievements

Once you have set those team goals and standards, you can start to measure the levels of achievement. Your workers will appreciate it if they get recognized for their achievements, and it will cause them to work harder for the company. It might be a nice idea to offer them a reward each month for those that have worked the hardest or achieved their goals. You will also build worker loyalty which can be invaluable, especially if rival companies are looking to build their own workforce.

Increasing your productivity is something that you can do quite easily if you assess your needs first. The important thing, however, is to get your workforce on board as well. If they are happy to work with you, then it will be a success.  

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